Marketing Coordinator

Core Responsibilities
(Non-negotiables)

• Thorough Meeting Documentation: Capture comprehensive notes during meetings to ensure all discussions and decisions are accurately recorded for future reference.

• Action Item Management: Log and track action items to ensure clear accountability and progress tracking within the team.

• Task Logging: Maintain detailed records of assigned tasks, including status updates and completion timelines, to facilitate project management.

• Follow-up and Accountability: Proactively engage with team members to confirm tasks and action items are progressing as planned, offering support where needed to meet deadlines.

• Timesheet Submission: Regularly log timesheets with precision, contributing to accurate invoicing.

• Mandatory Availability: You will be required to work a minimum 8-hour day, with mandatory availability from 10 am - 5 pm (Sydney time) on weekdays for meetings.

• Client Communication: Serve as a point of contact for clients, ensuring clear, professional, and timely communication to foster strong relationships and project success.

Role Requirements

• Reliable Internet Connection: Ensure a stable connection for regular video calls on Zoom/Teams/Meet with video and sound enabled.
• Professional Virtual Presence: Maintain professionalism during video calls, with appropriate lighting and background.
• Self-Motivation: Demonstrate the ability to complete tasks independently in a remote setting.
• Team Collaboration: Work effectively with the team to achieve company and client goals.

Key Responsibilities

• Meeting Engagement: Participate in client meetings, capturing thorough notes, logging tasks, and assigning action items.
• Calendar Management: Schedule meetings and manage daily calendars effectively.
• Administrative Duties: Handle admin tasks, including client marketing and timesheet reports.
• Customer Support: Respond promptly to customer support requests.

Skills Required

• Effective Communication: Strong oral and written communication skills.
• Technical Proficiency: Good knowledge of Google Docs, Google Calendar, and experience with HubSpot or similar tools.
• Learning Agility: A keenness to learn and grow professionally.
• Technical Savvy: Excellent technical skills, especially those with IT backgrounds or coding abilities, are highly valued.
• Positive Attitude: A friendly disposition and positive energy.