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Grow your career with XEN as a

Marketing Coordinator

About Us

XEN Systems is a HubSpot consultancy based in Australia. We have offices in Sydney and Newcastle.

We focus on improving business processes, incorporating automation and attribution, with an integrated approach to help companies reach, engage and convert their target customers.

We're looking for a full-time Marketing Coordinator to join our team.

Our core values

Effective Efficiency

Effective Efficiency

We seek the optimal way to do every process. Sometimes you’ll make a mistake, that’s fine. We value learning from mistakes, taking the initiative, and improving efficiency much higher than the comfort of safe observation.

Honesty & Integrity

Honesty & Integrity

Honesty means we respect the other person. Whether a colleague or a client. Honesty can be uncomfortable. It takes effort. Usually it pays off. Sometimes it doesn’t. We accept the risk.

Personal Growth

Personal Growth

We strive to be learn-it-alls. 
We avoid know-it-alls.
Be curious.
Make an impact.

digital-coordinator

About the Job

As a Marketing Coordinator, you will be intelligent, organised and keen to learn. You’ll have the opportunity to grow your role and learn new skills including social media management and website updates.

Start immediately, and work from home. Join our growing company today!


Role Requirements

  • Have a good internet connection as you will be regularly joining Zoom/Teams/Meet calls with your video on

  • Join Zoom meetings with your video and sound on, and look professional (ie no dark, untidy rooms or loud noises in the background). This is very important, so please be aware of this requirement before applying for the job.

  • Be a self-motivator to get things done working remotely on your own.

  • Be a great team player to work with everyone in the business to achieve goals for our business and for our clients.

  • You will be required to work a minimum 8-hour day, with mandatory availability from 10 am - 5 pm (Sydney time) on weekdays for meetings.
    You may choose to start earlier or extend your day beyond these core hours.


Key Responsibilities

  • Attend client meetings (via Zoom/Teams/Meet), take notes, log tasks, and assign tasks to team members

  • Schedule meetings and manage daily calendars

  • Handle admin matters such as client marketing and timesheet reports

  • Manage social accounts and basic website updates

  • Respond to customer support requests


Skills Required

  • Great communication skills via Zoom, Slack, and email

  • Strong knowledge of Google Docs and Google Calendar

  • Experience with HubSpot or similar marketing tools

  • Keen to learn

  • Excellent technical skills is a huge advantage - (eg with IT background or some coding skills)

  • Friendly, positive energy

Your Tasks

As a Marketing Coordinator, you will have a variety of tasks. To have a quick overview, here's a quick breakdown of what you will be doing.

Don’t be worried about your future tasks — we’re not expecting you to be able to do all of this yet! Over the next 3-6 months we’ll train you up to learn new skills, so that you can grow in your role.

Initial Tasks

Future Tasks

The Vibe We're Looking For

Intellectually curious and eager to learn
Intellectually curious and eager to learn
Warm, approachable personality
Warm, approachable personality
Proactive in personal and professional growth
Proactive in personal and professional growth
Brings positive energy and enthusiasm to the team
Brings positive energy and enthusiasm to the team

Benefits we offer


We believe wholeheartedly that taking care of our team is one of the most impactful things we can do.

That's why we offer outstanding benefits.

💼

Full-time role


🏡

Work
from home


🏥

HMO coverage (PH)

🕰️

Long Term Job


🌱

Positive Work Environment


🚀

Career Growth Opportunity

🏖️

Paid annual leave


💰

13th-month pay (PH)


☀️

Day shift (PH/AU business hours)

How to Apply

When you apply, please answer the following questions, in a video format, and send it through the form below along with your resume.

  1.  Tell us a bit about yourself and your job experiences
  2.  Are you currently employed? Either part-time or full-time?
  3.  Why did you leave your previous job?
  4.  What is your internet speed?
  5.  What computer are you using?
  6.  Do you have any experience using HubSpot or any other digital marketing tools?
  7. Are you honest and have good a work ethic?
  8. Will logging 8 hours a day or 40 hours be a problem for you?
  9.  What do you like to do outside of work?

 If you seem like a good fit we’ll be in touch to organise a Zoom video call with you.

 We look forward to hearing from you.

Meet the XEN Team

Craig Bailey

Craig Bailey
Technical Director

Tara Connolly

Tara Connolly
Senior HubSpot Strategist

Roselen Fernandez

Roselen Fernandez
Senior HubSpot Strategist

Erika Diduro

Erika Diduro
Senior Graphic Designer

Marie Munalem

Marie Munalem
HubSpot Specialist

Kezia Improso

Kezia Improso
Digital Coordinator

Keren Tornea

Keren Tornea
Digital Coordinator

Nols Suck

Nols Suck
Graphic Designer

Audrey Pacheco

Audrey Pacheco
Graphic Designer

Pooja Shah

Pooja Shah
HubSpot Specialist

Allen Tarucan

Allen Tarucan
Video Editor