About Us

XEN Systems is a HubSpot consultancy based in Australia. We have offices in Sydney and Newcastle.

We focus on improving business processes, incorporating automation and attribution, with an integrated approach to help companies reach, engage and convert their target customers.

We're looking for a Philippine-based, HubSpot-Focussed Digital Marketing Specialist to join our team.

Effective Efficiency

We seek the optimal way to do every process. Sometimes you’ll make a mistake, that’s fine. We value learning from mistakes, taking the initiative, and improving efficiency much higher than the comfort of safe observation.

Honesty & Integrity

Honesty means we respect the other person. Whether a colleague or a client. Honesty can be uncomfortable. It takes effort. Usually it pays off. Sometimes it doesn’t. We accept the risk.

Personal Growth

We strive to be learn-it-alls.
We avoid know-it-alls.
Be curious.
Make an impact.

About the Job

As a HubSpot Specialist, you will be intelligent, organised and keen to learn. You’ll have the opportunity to grow your role and learn new skills.

Start immediately, and work from home. Join our growing company today!

Role Requirements

Living in the Philippines
Have a good internet connection as you will be regularly joining Zoom calls with your video on
Join Zoom meetings with your video and sound on, and look professional (ie no dark, untidy rooms or loud noises in the background). This is very important, so please be aware of this requirement before applying for the job.
Be a self-motivator to get things done working remotely on your own.
Be a great team player to work with everyone in the business to achieve goals for our business and for our clients.
Manage projects and deals with clients directly
Handle admin matters such as client marketing and timesheet reports
Manage a team
You will be required to work a minimum 8-hour day, with mandatory availability from 10 am - 5 pm (Sydney time) on weekdays for meetings.You may choose to start earlier or extend your day beyond these core hours.

Key Responsibilities

Project Management
Team management
Analysing and optimising campaigns
Planning new campaigns
Making sure tracking is set up properly
Reporting on campaign results, and insights and looking for opportunities to improve strategies
Presenting insights and trends for clients

Skills Required

Must have at least 3 years of digital marketing experience.
Experience working for a digital marketing agency.
Excellent communication skills internally with your team and externally with clients.
Excellent time management and organisational skills.
A self-starter with a strategic mind.
Great communication skills via Zoom, email, and Slack
Strong knowledge of Google Docs and Google Calendar
Knowledge of Google Analytics
Knows the basics of how Google Ads and Facebook Ads
Knowledge of SEO and marketing strategies is a bonus but not a requirement
At a minimum, you should have experience with these HubSpot tools:
- HubSpot Social
- HubSpot Lists
- HubSpot Emails
- HubSpot Pages
- HubSpot Forms (regular and pop-up)
- HubSpot Workflows
- HubSpot Dashboards and Reports
Keen to learn

Your Tasks

As a Digital Specialist, you will have a variety of tasks. To have a quick overview, here's a quick breakdown of what you will be doing.

Don’t be worried about your other tasks — we’re not expecting you to be able to do all of this yet! Over the next 3-6 months we’ll train you up to learn new skills, so that you can grow in your role.

Intellectually curious and eager to learn

Warm, approachable personality

Proactive in personal and professional growth

Brings positive energy and enthusiasm to the team

Week One

You’ll complete our onboarding program, familiarizing yourself with Slack, Teamwork, and the XEN HubSpot Portal.
You’ll gain a strong understanding of our core processes.
You’ll shadow other team members during client calls to observe and learn.

Week Two

You’ll be assigned a client and begin attending meetings with them.
You may be assigned some basic HubSpot tasks.

Week Three and onwards

You’ll gain responsibility for managing more clients and projects.
You’ll be expected to work autonomously, completing tasks with minimal supervision from your manager.

Performance Review and Continued Success

At the end of your three-month probationary period, you'll participate in a performance review. This is a two-way conversation to discuss your progress, address any questions you may have, and ensure XEN is a good fit for your career goals as well. Based on this review, a decision will be made about confirming your employment beyond the probationary period.

Proactive Problem Solvers

We don’t expect you to be perfect, but we do expect you to tackle challenges head-on. Get familiar with the resources available, don’t be afraid to experiment (within reason!), and ask questions if you get stuck. The sooner you reach out, the faster we can help you find a solution.

Quick Learners

The digital marketing landscape is constantly evolving, and we need team members who are eager to embrace new knowledge and skills. Take initiative with your learning, and don’t hesitate to ask for training opportunities that align with your role and career goals.

Efficiency Ninjas

We value getting things done right, but also getting them done efficiently. Time management is key, and we look for individuals who can prioritise tasks, work effectively, and minimise distractions.

Clear Communicators

Keeping everyone on the same page is crucial. We encourage open communication, both internally and with clients. Provide regular status updates, clearly articulate any roadblocks you encounter, and don’t be shy to ask clarifying questions.

Independent Thinkers

We empower our team members to take ownership of their projects. While we’re always here to support you, we expect you to be able to work autonomously, manage your time effectively, and deliver high-quality results with minimal supervision.

Work Environment

At XEN, we believe in fostering a professional and distraction-free work environment. This means minimising background noise and maintaining a focused demeanor during calls and meetings. We trust you to create a workspace that allows you to be your most productive self.

Benefits We Offer

We believe wholeheartedly that taking care of our team is one of the most impactful things we can do.

That's why we offer outstanding benefits.

💼

Full-time role

🏡

Work from
home

🏥

HMO coverage (PH)

🕰️

Long-term job

🌱

Positive work environment

🚀

Career growth opportunity

🏖️

Paid annual leave

💰

13th-month pay (PH)

☀️

Day shift (PH/AU business hours)

How to Apply

When you apply, please answer the following questions, in a video format, and send it through the form below along with your resume.

Tell us a bit about yourself and your job experiences
Are you currently employed? Either part-time or full-time?
Why did you leave your previous job?
What is your internet speed?
What does your workspace look like?
What computer are you using?
Do you have any experience using HubSpot or any other digital marketing tools?
Are you honest and have good a work ethic?
Will logging 8 hours a day or 40 hours be a problem for you?
Describe your ideal work environment in terms of supervision. eg:
- I prefer close supervision and detailed instructions
- or I prefer clear direction but the freedom to work independently
What do you like to do outside of work?